Project Specialist – Medical Affairs (Event Logistics)
Location: Hyderabad, India
Job Type: Full-Time, Permanent
About the Opportunity
Sanofi is seeking a Project Specialist – Event Logistics to support Medical Affairs operations through effective planning, execution, and management of scientific and medical events. This position plays a key role in delivering high-quality engagements aligned with Sanofi’s global standards across Specialty Care, Vaccines, General Medicines, Consumer Healthcare, R&D, and Digital functions.
This role offers the opportunity to contribute to events supporting life-changing therapies in immunology, chronic disease management, diabetes, cardiovascular health, and transplant care.
About the Sanofi Global Hub
Sanofi Global Hub, based in India, provides centralized strategic and operational support for global medical, HEVA, and commercial teams. The Hub delivers high-impact solutions through collaboration, innovation, and operational excellence.
Role Overview
The Project Specialist oversees end-to-end logistics for internal and external scientific events, including:
Advisory boards
Investigator meetings
Speaker training programs
Scientific education sessions
Masterclasses
Stand-alone HCP or patient engagements
Major internal organizational meetings
The role requires strong project management capabilities, consistent communication, stakeholder alignment, and adherence to compliance policies following Sanofi’s Play to Win strategy.
Key Responsibilities
Lead event planning through structured project management, including kick-off meetings, coordination sessions, and closure reports.
Collaborate with event requestors, engagement teams, HRS, and logistics agencies to ensure high-quality execution.
Support site selection and ensure strict adherence to transparency and compliance standards.
Oversee on-site logistical operations and provide support for hybrid and virtual meeting formats.
Create and manage events within the Sanofi Events & Congresses platform (SpotMe).
Coordinate accommodations, transport, communication, and facilities—directly or via third-party partners.
Manage registration, attendee data, F&B planning, speaker coordination, audiovisual requirements, and venue arrangements.
Track event KPIs, metrics, and cost-efficiency indicators to support continuous improvement.
Maintain consistent brand representation and high service quality across all events.
Required Qualifications and Experience
Bachelor’s degree (mandatory).
18 months to 3 years of professional experience in event planning, event logistics, or related roles.
Experience within the pharmaceuticals or life sciences industry is essential.
Strong proficiency in MS Office and digital event tools.
Excellent command of written and spoken English.
This position does not require travel.
Key Competencies
Strong relationship-building and stakeholder management abilities.
Customer-focused mindset with high attention to detail.
Organizational agility and adaptability to shifting priorities.
Financial understanding related to event budgets and cost control.
Ability to work effectively in a multicultural, cross-functional environment.
Innovative mindset with strong digital literacy.
Proactive approach with accountability and problem-solving capability.
Stakeholder Collaboration
The role works closely with:
Global Business Units (GBUs)
Sanofi Global Hub Activity Teams
Global Hub Leadership
Why Join Sanofi
Sanofi fosters a culture where scientific progress meets personal growth. Employees are empowered to innovate, challenge convention, and contribute to solutions that transform patient lives worldwide. With a commitment to diversity, equity, and inclusion, Sanofi offers an environment where individuals from all backgrounds can thrive.
Sanofi is an equal opportunity employer committed to fair and inclusive hiring practices.
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