Business Development and Finance Administrator – Clinical Research Support
Location: [Not Specified]
Experience: Minimum 5 years
Job Type: Full-Time
Job Overview:
We are hiring a Business Development and Finance Administrator to support our executive leadership and cross-functional teams across client operations, business development, and finance. The ideal candidate will possess a strong administrative background, excellent attention to detail, and experience in managing contracts, reports, and invoicing. Familiarity with CRO operations is highly desirable.
Key Responsibilities:
General Administration:
Compile and deliver status reports, run internal and client-facing meetings, and generate detailed minutes.
Prepare Master Service Agreements (MSAs), Work Orders (WOs), and Purchase Orders (POs); ensure follow-up until closure.
Support the preparation of monthly governance reports, including recruiting metrics and client updates.
Review client contracts for completeness and accuracy.
Attend daily administrative meetings to ensure alignment and timely task execution.
Provide executive administrative support to senior leadership and operations teams.
Business Development:
Support the business development team by following up on leads and maintaining BD trackers.
Prepare status reports and assist with bid defense logistics and documentation.
Track and maintain documentation such as confidentiality disclosure agreements, MSAs, WOs, and POs.
Finance Support:
Assist in payroll review, ensure compliance with payroll tax regulations, and support tax jurisdiction setup and monitoring.
Track contributions for 401K, HSA, and FSA accounts.
Perform weekly timesheet reviews, salary tracking, and sick leave verification.
Coordinate with recruiters and AP teams for invoice reconciliation and PA invoicing.
Review invoices for accuracy in billing rates and time reporting.
Desirable Skills and Experience:
5+ years of experience in Business Administration; experience within a Contract Research Organization (CRO) is preferred.
Strong organizational and detail-oriented mindset.
Ability to handle confidential information with discretion.
Excellent verbal and written communication skills.
Familiarity with contracts, invoicing, and timesheet management processes.
Proficient in Microsoft Office, with advanced Excel skills (pivot tables, data validation, formulas).
Strong problem-solving, tracking, and coordination abilities.
Estimated Salary: ₹8 – ₹12 LPA (based on experience and domain specialization)
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