Executive Assistant to Business Unit Head
Updated: February 3, 2026
Location: London, England, United Kingdom
Job ID: 25105077
About the Company
Syneos Health® is a leading global biopharmaceutical solutions organization that integrates clinical development, medical affairs, and commercial expertise to help life sciences companies accelerate the delivery of innovative therapies to patients worldwide. With operations in more than 110 countries and a workforce of over 29,000 professionals, Syneos Health is committed to transforming how biopharmaceutical products move from development to market.
Position Overview
The Executive Assistant to the Business Unit Head (BUH) is a high-impact, trusted executive support role within a complex, fast-paced global organization. This position provides comprehensive administrative, operational, and coordination support to senior leadership, enabling the Business Unit Head to focus on strategic priorities, stakeholder engagement, and business execution.
The role requires exceptional organizational skills, strong executive judgment, absolute discretion, and the ability to anticipate needs in a dynamic, highly visible environment. The Executive Assistant serves as a central coordination hub for leadership activities, global meetings, and executive communications.
Key Responsibilities
Executive and Administrative Support
Provide senior-level executive administrative support to the Business Unit Head and, as required, their direct reports.
Proactively manage a complex and high-volume executive calendar, prioritizing meetings and ensuring optimal time management.
Coordinate domestic and international travel, including itineraries, logistics, and contingency planning.
Act as a primary point of contact for internal and external stakeholders, managing correspondence and meeting coordination.
Manage approval workflows for timesheets, expenses, and related administrative processes.
Handle sensitive and confidential information with professionalism and discretion.
Global Meetings and Event Coordination
Plan, organize, and facilitate large-scale global virtual meetings using Microsoft Teams, including meeting setup, attendance tracking, and live coordination.
Support executive-led calls by managing meeting flow, opening and closing sessions, and coordinating questions and follow-ups.
Organize in-person leadership meetings and events end-to-end, including logistics, venues, agendas, materials, and on-site coordination.
Ensure all meetings and events are professionally executed and aligned with leadership objectives.
Business and Presentation Support
Translate executive direction, notes, and concepts into high-quality, executive-ready PowerPoint presentations.
Synthesize complex and unstructured information into clear, concise, and visually polished materials for senior leadership and external audiences.
Compile updates and inputs from Therapeutic Area Heads and leadership teams to support business reviews and strategic updates.
Track action items, deliverables, and follow-ups from leadership meetings to ensure timely execution.
Stakeholder Engagement and Coordination
Serve as a professional representative of senior leadership for external and internal meeting coordination.
Build effective working relationships across senior leaders, global teams, and cross-functional stakeholders.
Required Skills and Competencies
Exceptional organizational and time-management skills with strong attention to detail.
Proactive, solutions-focused approach with the ability to anticipate executive needs.
Strong judgment and discretion when handling confidential and sensitive information.
Polished communication skills with confident executive presence.
Ability to operate effectively under pressure in a fast-paced, global environment.
Advanced proficiency in Microsoft Outlook, Teams, PowerPoint, and standard business productivity tools.
Experience and Qualifications
Minimum 5–8 years of experience providing executive support to senior leaders (Business Unit Head, SVP, EVP, or equivalent).
Proven experience managing complex executive calendars, international travel, and high-profile meetings.
Demonstrated expertise in preparing executive-level presentations and business communications.
Experience working within global, matrixed organizations across multiple time zones is highly preferred.
Location
United Kingdom–based candidates preferred, to ensure optimal time-zone alignment and effective collaboration with global leadership teams.
Why Join Syneos Health
At Syneos Health, people are at the center of everything we do. We foster an inclusive, high-performance culture that supports career development, professional growth, and work-life balance. By joining Syneos Health, you will work closely with senior leaders, contribute to meaningful business outcomes, and be part of a global organization dedicated to improving patient lives.
Over the past five years, Syneos Health has supported the development of the majority of newly approved FDA and EMA therapies, working across thousands of clinical sites and patient populations worldwide.
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