Position Details
Job Title: Scientific Publications Record Coordinator
Location: Chennai, India
Job Type: Full-time | Hybrid
Department: Medical / Publications Management Team (PMT)
Experience Level: 2+ years
Job ID: 4943659
Posted: 14 Days Ago
Job Summary
The Scientific Publications Record Coordinator will support Pfizer’s Publications Management Team (PMT) by ensuring accurate and compliant management of scientific publication records in the Aurora system. This role involves coordinating with internal and external stakeholders—including authors, publication specialists, and medical communications agencies—to maintain data integrity, support publication tracking, and uphold Pfizer’s standards for transparency and compliance in scientific communications.
The position reports to the Director, Publications Specialist / Aurora Business Admin.
Key Responsibilities
1. Aurora Recordkeeping and Compliance (Core Responsibilities)
Create and maintain accurate records in the Aurora publications management system in support of Scientific Publication Committees (SPCs).
Ensure adherence to Pfizer’s publication SOPs and compliance steps throughout the publication lifecycle.
Input and validate metadata (e.g., document details, collaborators, journal/congress links) and manage record relationships (parent/child, study associations).
Route publication drafts for review and approval, tracking status and following up with Publication Owners and authors to advance through the workflow.
Update records with final status, file attachments, and citation details.
Conduct data integrity checks to ensure accuracy for reporting, dashboards, and syndication outputs.
2. Collaboration and System Improvement (Occasional / Ad Hoc Responsibilities)
Collaborate with Publications Specialists to provide updates and generate reports supporting publication tracking and planning.
Participate in SPC meetings as an ad hoc member when required.
Contribute to the enhancement of Aurora Business Rules, documentation, and training materials to improve usability and compliance.
Participate in User Acceptance Testing (UAT) for Aurora system updates and provide feedback on functionality and user experience.
Support business development integrations into Aurora, including data migration, QC, and documentation.
Assist with Primary Manuscript monitoring in line with Pfizer’s 18-month Primary Completion Date (PCD) commitment.
Contribute to Open Access metrics tracking and liaise with data providers as needed.
Qualifications
Education
Bachelor’s degree (any discipline) with relevant experience, or
Associate’s degree with 4 years of relevant experience.
Experience
Minimum 2 years of experience in a pharmaceutical/biotech environment, peer-reviewed journal publishing, or data management role.
Experience in scientific publications or records management systems preferred.
Skills & Attributes
Technical Skills
Proficiency in English (verbal and written).
Strong computer literacy and experience with software applications.
Proficiency with Microsoft Office (Outlook, Teams, Excel).
Experience with Salesforce-based platforms (Aurora preferred).
Familiarity with citation formats and scientific publication standards (ICMJE, GPP).
Strong data entry and metadata management capabilities.
Behavioral & Organizational Skills
Excellent attention to detail and organizational abilities.
Ability to prioritize and manage multiple tasks under pressure.
Effective communication and collaboration skills across teams and stakeholders.
Ability to work both independently and as part of a virtual/global team.
Work Environment
Work Mode: Hybrid
Reporting Manager: Director, Publications Specialist / Aurora Business Admin
About Pfizer
Pfizer is dedicated to breakthroughs that change patients’ lives. Its Research & Development division drives innovation to deliver life-changing medicines. Pfizer offers competitive compensation and benefits designed to meet diverse employee needs.
Equal Opportunity Statement
Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.
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