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Regulatory Affairs Department Assistant(Contractor)

Pfizer
Pfizer
1+ years
Not Disclosed
10 Nov. 23, 2024
Job Description
Job Type: Full Time Education: B.Sc./M.Sc./B.Pharm/M.Pharm/Life science Skills: Causality Assessment, Clinical SAS Programming, Communication Skills, CPC Certified, GCP guidelines, ICD-10 CM Codes, CPT-Codes, HCPCS Codes, ICD-10 CM, CPT, HCPCS Coding, ICH guidelines, ICSR Case Processing, Interpersonal Skill, Labelling Assessment, MedDRA Coding, Medical Billing, Medical Coding, Medical Terminology, Narrative Writing, Research & Development, Technical Skill, Triage of ICSRs, WHO DD Coding

Position: Administrative Assistant – Regulatory Affairs Division

Location: Pfizer Turkey
Employment Type: Full-time

Position Overview

This role provides comprehensive administrative support to the Pfizer Regulatory Affairs Division. The Administrative Assistant will play a key role in managing documentation, coordinating schedules and payments, and facilitating communications within the department and with external stakeholders, ensuring operational efficiency and audit readiness.

Key Responsibilities

Documentation & Systems Management

  • Archive department documentation (hard copy and electronic) and maintain updated records.
  • Periodically update global and local systems to ensure accurate information.
  • Respond to local and global counterpart inquiries.
  • Prepare reports from global and local systems as required.

Regulatory Coordination

  • Organize courier services and manage necessary product actions without a designated responsible colleague.
  • Ensure audit readiness for systems, SharePoint, and archives.
  • Track and update power of attorney documents and e-signatures.

Financial & Vendor Management

  • Organize and process payments for MoH fees, vendors, and third-party services.
  • Track invoices, expenses, and reimbursements.
  • Coordinate donation budgets, document collection, and delivery of items to districts.

Operational Support

  • Create and edit reports, Excel sheets, and presentations using Microsoft Office tools.
  • Maintain organized electronic and hard-copy files.
  • Perform quality checks for labeling processes and manage communications with external stakeholders (e.g., RxMedia).
  • Keep local company website updated with relevant content.

Administrative Assistance

  • Maintain Outlook calendars, resolve conflicts, and anticipate scheduling needs.
  • Coordinate team meetings, travel arrangements, and itineraries.
  • Support onboarding processes for new colleagues.
  • Facilitate visitor access and logistical support.

Communication & Collaboration

  • Share internal announcements (e.g., new births, deaths, and marriages).
  • Proactively follow external announcements (e.g., Agency websites, Official Gazettes) and communicate updates internally.
  • Serve as back-up support for other team members when needed.

Qualifications

  • Education: Bachelor’s Degree.
  • Language Skills: Proficiency in English and Turkish.
  • Technical Skills: Strong proficiency in MS Word, Excel, PowerPoint, and Outlook.
  • Experience: Demonstrated ability to independently handle administrative responsibilities efficiently and effectively.
  • Organizational Skills: Strong attention to detail and ability to manage multiple priorities.
  • Teamwork: Ability to work both independently and collaboratively.

Why Pfizer Turkey?

Purpose
Pfizer's mission is to achieve breakthroughs that change patients' lives, guided by core values: courage, joy, equity, and excellence.

School of Leaders
Pfizer Turkey provides visionary career development opportunities, international rotations, and a supportive, flexible work environment to empower employees.

Flexibility
Committed to fostering a trusting workplace culture, Pfizer encourages employees to achieve work-life harmony while reaching their fullest potential.

Diversity & Inclusion
Pfizer celebrates diversity in all forms, ensuring an inclusive workforce that mirrors the patients and communities it serves.

Join Pfizer Today!
If you’re ready to make an impact with a global leader in healthcare, apply now and let’s start the conversation!