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    Regulatory Affairs Department Assistant(Contractor)

    Pfizer
    1+ years
    Not Disclosed
    Istanbul
    10 Nov. 23, 2024
    Job Description
    Job Type: Full Time Education: B.Sc./M.Sc./B.Pharm/M.Pharm/Life science Skills: Causality Assessment, Clinical SAS Programming, Communication Skills, CPC Certified, GCP guidelines, ICD-10 CM Codes, CPT-Codes, HCPCS Codes, ICD-10 CM, CPT, HCPCS Coding, ICH guidelines, ICSR Case Processing, Interpersonal Skill, Labelling Assessment, MedDRA Coding, Medical Billing, Medical Coding, Medical Terminology, Narrative Writing, Research & Development, Technical Skill, Triage of ICSRs, WHO DD Coding

    Position: Administrative Assistant – Regulatory Affairs Division

    Location: Pfizer Turkey
    Employment Type: Full-time

    Position Overview

    This role provides comprehensive administrative support to the Pfizer Regulatory Affairs Division. The Administrative Assistant will play a key role in managing documentation, coordinating schedules and payments, and facilitating communications within the department and with external stakeholders, ensuring operational efficiency and audit readiness.

    Key Responsibilities

    Documentation & Systems Management

    • Archive department documentation (hard copy and electronic) and maintain updated records.
    • Periodically update global and local systems to ensure accurate information.
    • Respond to local and global counterpart inquiries.
    • Prepare reports from global and local systems as required.

    Regulatory Coordination

    • Organize courier services and manage necessary product actions without a designated responsible colleague.
    • Ensure audit readiness for systems, SharePoint, and archives.
    • Track and update power of attorney documents and e-signatures.

    Financial & Vendor Management

    • Organize and process payments for MoH fees, vendors, and third-party services.
    • Track invoices, expenses, and reimbursements.
    • Coordinate donation budgets, document collection, and delivery of items to districts.

    Operational Support

    • Create and edit reports, Excel sheets, and presentations using Microsoft Office tools.
    • Maintain organized electronic and hard-copy files.
    • Perform quality checks for labeling processes and manage communications with external stakeholders (e.g., RxMedia).
    • Keep local company website updated with relevant content.

    Administrative Assistance

    • Maintain Outlook calendars, resolve conflicts, and anticipate scheduling needs.
    • Coordinate team meetings, travel arrangements, and itineraries.
    • Support onboarding processes for new colleagues.
    • Facilitate visitor access and logistical support.

    Communication & Collaboration

    • Share internal announcements (e.g., new births, deaths, and marriages).
    • Proactively follow external announcements (e.g., Agency websites, Official Gazettes) and communicate updates internally.
    • Serve as back-up support for other team members when needed.

    Qualifications

    • Education: Bachelor’s Degree.
    • Language Skills: Proficiency in English and Turkish.
    • Technical Skills: Strong proficiency in MS Word, Excel, PowerPoint, and Outlook.
    • Experience: Demonstrated ability to independently handle administrative responsibilities efficiently and effectively.
    • Organizational Skills: Strong attention to detail and ability to manage multiple priorities.
    • Teamwork: Ability to work both independently and collaboratively.

    Why Pfizer Turkey?

    Purpose
    Pfizer's mission is to achieve breakthroughs that change patients' lives, guided by core values: courage, joy, equity, and excellence.

    School of Leaders
    Pfizer Turkey provides visionary career development opportunities, international rotations, and a supportive, flexible work environment to empower employees.

    Flexibility
    Committed to fostering a trusting workplace culture, Pfizer encourages employees to achieve work-life harmony while reaching their fullest potential.

    Diversity & Inclusion
    Pfizer celebrates diversity in all forms, ensuring an inclusive workforce that mirrors the patients and communities it serves.

    Join Pfizer Today!
    If you’re ready to make an impact with a global leader in healthcare, apply now and let’s start the conversation!

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