Project Specialist – Medical Affairs (Event Logistics)
Location: Hyderabad, India
Company: Sanofi Global Hub
Job Type: Permanent | Full-Time
Travel: As required by business needs
About Sanofi Global Hub
Sanofi Global Hub is a centralized global operations team supporting Specialty Care, Vaccines, General Medicines, CHC, CMO, R&D, Data and Digital functions. Based in India, the Hub delivers high-quality tactical and strategic support to Medical Affairs, HEVA, and Commercial teams worldwide. The team plays a critical role in enhancing organizational efficiency, accelerating digital capabilities, and enabling better patient outcomes across therapeutic areas including immunology, chronic diseases, cardiovascular care, and diabetes.
Role Overview
The Project Specialist – Medical Affairs is responsible for managing and executing end-to-end logistics for medical events across assigned business units or geographies. These events may include advisory boards, investigator meetings, scientific programs, speaker trainings, masterclasses, patient-focused sessions, and internal global meetings.
This role ensures seamless event delivery by coordinating internal stakeholders, external partners, and vendors, while maintaining strict compliance with Sanofi’s global standards. Strong project management skills, organizational capability, and stakeholder engagement are essential.
Key Responsibilities
Event Management & Execution
Lead event planning in a structured project mode, including kick-off meetings, alignment with stakeholders, milestone tracking, and event closure.
Organize advisory boards, investigator meetings, hybrid events, virtual events, and scientific programs.
Manage on-site meeting operations and provide technical support for hybrid and virtual formats.
Coordinate logistics such as venue selection, hotel accommodations, transportation, program scheduling, and facilities support.
Stakeholder Coordination
Collaborate closely with event requestors, the Event Engagement Team, HRS, and external logistics agencies to deliver high-quality event experiences.
Communicate effectively with internal Sanofi teams and external partners to ensure consistent representation and service delivery.
Platform & Documentation Management
Create and manage events through the Sanofi Events & Congresses App (SpotMe).
Oversee attendee registration, data management, communications, and audiovisual requirements.
Ensure proper implementation of KPIs, metrics, and reporting to support operational efficiency.
Compliance & Quality
Adhere to all company policies, including transparency and compliance standards.
Provide recommendations based on event insights to improve processes and efficiency.
Maintain strong vendor oversight to ensure service excellence.
Required Qualifications & Experience
Education
Bachelor’s degree (mandatory)
Experience
18 months to 3 years of event planning experience
Strong exposure to pharmaceuticals or life sciences
Experience managing logistics, vendors, and stakeholder communication
Proficiency in MS Office Suite
Fluent in written and spoken English
Preferred Competencies
Strong relationship-building and customer-service orientation
High attention to detail with the ability to manage multiple priorities
Ability to adapt to changing business needs
Digital literacy and familiarity with event technologies
Financial acumen for budget tracking and cost management
Ability to work effectively in a multicultural environment
Proactive mindset with the capacity to solve challenges quickly
Key Stakeholders
This role requires active collaboration with:
Global Business Units (Specialty Care, Vaccines, General Medicines, CHC)
Sanofi Global Hub Activity Teams
Sanofi Global Hub Leadership
External agencies and event vendors
Why Join Sanofi
Sanofi is committed to scientific innovation and global impact, delivering solutions for chronic diseases, immunology, vaccines, and rare conditions. With advanced digital platforms, AI-driven insights, and transformative healthcare strategies, Sanofi enables employees to grow, innovate, and shape the future of global health.
Diversity, Equity and Inclusion
Sanofi is an equal opportunity employer dedicated to fostering a diverse and inclusive workplace. All qualified applicants will be considered without regard to race, color, ancestry, religion, gender, sexual orientation, age, citizenship, disability, marital status, gender identity, or protected veteran status.
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