Administrative Assistant
📍 Location: India
🕒 Employment Type: Full-time
📅 Posted: 3 Days Ago
🆔 Job Requisition ID: JR 8128
About ProPharma
For over 20 years, ProPharma has been improving patient health and wellness by empowering biotech, medical device, and pharmaceutical companies to advance scientific breakthroughs and introduce new therapies.
Through an advise-build-operate model, ProPharma supports clients across the entire product lifecycle, offering expertise in:
Regulatory Sciences
Clinical Research Solutions
Quality & Compliance
Pharmacovigilance
Medical Information
R&D Technology
Position Summary
The Medical Information Administrative Assistant provides comprehensive administrative support to the Medical Information (MI) Enquiry Handling teams and Senior Management, ensuring all work is completed accurately, efficiently, and in compliance with company standards.
Key Responsibilities
Administrative Support
Perform general administrative duties as delegated by management.
Answer the main company telephone line professionally and transfer calls as appropriate.
Provide reception coverage when required, including greeting, signing in, and assisting visitors courteously.
Support filing clerks by handling incoming and outgoing mail, franking, posting, filing, and archiving.
Maintain stationery stock levels and ensure availability.
Effectively perform in at least three task areas as assigned.
Quality Assurance
Maintain a high level of quality and accuracy in all assigned tasks.
Ensure compliance with Standard Operating Procedures (SOPs) and Working Instructions (WIs).
General Duties
Demonstrate strong knowledge of company SOPs and ensure compliance.
Maintain professional conduct with clients, customers, team members, and management.
Adhere to company Health and Safety Policies.
Uphold confidentiality and data protection standards per company policies and Data Privacy regulations.
Perform other related duties as assigned.
Required Skills & Competencies
Excellent teamwork and collaboration skills.
Strong written and verbal communication abilities.
Exceptional attention to detail and accuracy.
High productivity and efficiency in task completion.
Strong organizational and prioritization skills.
Ability to understand and follow established processes and procedures.
Pleasant and professional telephone manner.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Our Commitment
ProPharma celebrates diversity and promotes an inclusive workplace where everyone can bring their authentic self to work.
We are proud to be an Equal Opportunity Employer, fostering innovation, collaboration, and success in a safe and empowering environment.
Important Notice
ProPharma Group does not accept unsolicited resumes from recruiters or third parties.
Please refrain from phone calls or emails regarding this posting.
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