🧩 Senior Project Specialist
📍 Location: Remote – Canada (CAN)
🏢 Company: Syneos Health®
🆔 Job ID: 25103325
📅 Updated: Yesterday
🔹 Category: Clinical Operations / Project Management
🔹 Employment Type: Full-Time
🌍 About Syneos Health®
Syneos Health® is a leading fully integrated biopharmaceutical solutions organization, built to accelerate customer success by transforming insights into outcomes that address modern healthcare realities.
Our Clinical Development model puts the customer and patient at the center of everything we do — streamlining collaboration and simplifying processes to make Syneos Health not only easier to work with, but also easier to work for.
With 29,000+ employees across 110 countries, we have partnered on 94% of all novel FDA-approved drugs and 95% of EMA-authorized products over the past five years.
💬 Work Here Matters Everywhere.
🔗 Learn more: www.syneoshealth.com
💼 Position Summary
The Senior Project Specialist (SPS) plays a key role in maintaining and coordinating the logistical and operational aspects of clinical projects.
This position supports the Project Lead (PL) and functional leads to ensure that all contracted services, deliverables, and timelines are successfully executed according to client expectations and regulatory standards.
The role operates independently with minimal supervision, and may also mentor and coordinate Project Specialists.
🧠 Key Responsibilities
1️⃣ Project Coordination & Documentation
Set up, maintain, and close out project files and study data (e.g., KPIs, TMF, regulatory documents, enrollment, AEs/SAEs, protocol deviations, IRB re-approvals, site supplies, data queries).
Ensure timely updates and accuracy across clinical and operational databases.
Archive all study documentation in accordance with company policies and regulatory requirements.
2️⃣ Financial & Reporting Management
Prepare and maintain study-specific financial reports, including:
Vendor and site invoices
Investigator payments (grants and pass-through)
Budget forecasts and expenditure summaries
Support PL in reviewing Key Performance Indicators (KPIs), identifying risks, and preparing status reports for clients.
3️⃣ Meetings & Communication
Schedule, coordinate, and sometimes lead internal and external project meetings (sponsor, investigator, functional teams).
Prepare and distribute meeting minutes, follow-up actions, and progress trackers.
Ensure closure of all action items and proper communication with stakeholders.
4️⃣ Quality & Compliance Support
Act as project representative during internal and external audits.
Support Quality Assurance (QA) activities, including audit preparation, documentation, and issue resolution.
Maintain compliance with GCP, ICH, and company SOPs across all assigned projects.
5️⃣ Stakeholder & Customer Management
Serve as primary customer contact during PL absence, ensuring consistent project communication and issue resolution.
Collaborate with internal departments and clients to maintain service quality and efficiency.
Support the Project Director (PD) in managing customer relationships and escalations.
6️⃣ Leadership & Mentorship
Provide training and guidance to new or junior Project Specialists.
Promote best practices, operational efficiency, and proactive problem-solving within the project team.
🗣️ Language Requirement
Bilingual proficiency: English and French (mandatory).
🎓 Qualifications & Experience
|
Qualification |
Requirement |
|---|---|
|
Education |
Bachelor’s degree in Life Sciences, Project Management, or related field (or equivalent experience). |
|
Experience |
Prior experience in clinical project coordination or operations preferred. |
|
Technical Skills |
Strong command of project databases, TMF systems, and MS Office tools. |
|
Communication |
Excellent written and verbal communication skills; able to interact effectively with global teams. |
|
Attributes |
Detail-oriented, organized, self-driven, and able to manage multiple priorities independently. |
🌈 Why Join Syneos Health
Career development and progression opportunities.
Supportive and inclusive leadership.
Technical and therapeutic training programs.
Peer recognition and Total Rewards Program.
Commitment to Total Self Culture – encouraging authenticity, inclusion, and well-being.
A diverse and global workplace where everyone feels they belong.
⚖️ Equal Opportunity Statement
Syneos Health is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace.
We provide reasonable accommodations for applicants and employees with disabilities as required by law.
📝 Additional Information
Tasks and responsibilities listed are not exhaustive and may evolve based on business needs.
Equivalent education, experience, or skills may be considered.
Employment terms are not contractual and can change at the company’s discretion.
Fully compliant with EU Equality Directive and Americans with Disabilities Act (ADA).
🚀 Join Syneos Health
Take the initiative, challenge the status quo, and make an impact in a dynamic, fast-paced biopharmaceutical environment.
If you’re ready to help shape the future of healthcare — apply now or join our Talent Network to stay connected to upcoming opportunities.
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