Job Title: Administrative Coordinator – Regulatory Translation Solutions
Location: Hyderabad, India
Division: Development
Functional Area: Research & Development
Employment Type: Full-time, Regular
Shift: No
About the Role
The Administrative Coordinator will provide general coordination and administrative support to the “Regulatory Translation Solutions” group, ensuring smooth functioning and efficient management of team operations.
Key Responsibilities
1. Coordination & Administration
Perform general administrative tasks to support the Regulatory Translation Solutions team.
Grant and maintain access to relevant CO associates for team repository folders.
Organize and archive documentation in team repositories, including dispatch emails and surveys.
Assist team members with preparation of reports and presentations.
2. Software & Licensing Management
Ensure timely renewal of licenses for translation-related software and indexing tools, including Trados Studio, Verifika, and dtSearch.
3. Data Management & Tracking
Maintain and update team lists and trackers, e.g., job list, invoicing tracker, QC tracker, quality incidents tracker, email contact lists, CO job list tracker.
Provide support with uploading and downloading files from relevant databases as necessary.
4. Financial Administration
Manage invoices and create Purchase Orders (POs) on behalf of the Head of Regulatory Translations.
Maintain invoice records and address invoicing matters with vendors or service providers.
5. Vendor & Project Support
Assign urgent jobs to appropriate vendors in the absence of project managers or upon request.
Perform quick format checks on outsourced translations before delivery.
Minimum Requirements
At least 3 years of administrative experience, preferably in Regulatory Affairs.
Strong problem-solving skills.
Proficiency in Microsoft Office, with advanced Excel skills.
Excellent organizational skills and adaptability.
Commitment to quality, with strong interpersonal skills.
Team-oriented and highly committed.
Fluency in English (written and spoken); proficiency in other languages is desirable.
Excellent written and verbal communication skills.
Why Novartis
Novartis aims to reimagine medicine to improve and extend people’s lives and aspires to be the most valued and trusted medicines company in the world. Our people drive this mission every day.
Benefits & Rewards:
Access the Novartis Life Handbook for information on benefits and rewards.
Commitment to Diversity & Inclusion:
Novartis is dedicated to building an inclusive environment and diverse teams that reflect the patients and communities we serve.
Accessibility & Accommodation:
Individuals with disabilities or medical conditions can request reasonable accommodations for any part of the recruitment process or to perform essential functions.
Contact: diversityandincl.india@novartis.com (include job requisition number).
Stay Connected:
If this role is not suitable, join the Novartis Talent Network to stay informed about future opportunities.
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Auckland |New Zealand :
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Madrid |Cebu Province :
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Kyiv |Lima Region :
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