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    Payroll Specialist

    Innovaderm Research
    0-4 years
    Not Disclosed
    Spain
    10 Nov. 24, 2024
    Job Description
    Job Type: Full Time Education: B.Sc./ M.Sc./ M.Pharm/ B.Pharm/ Life Sciences Skills: Causality Assessment, Clinical SAS Programming, Communication Skills, CPC Certified, GCP guidelines, ICD-10 CM Codes, CPT-Codes, HCPCS Codes, ICD-10 CM, CPT, HCPCS Coding, ICH guidelines, ICSR Case Processing, Interpersonal Skill, Labelling Assessment, MedDRA Coding, Medical Billing, Medical Coding, Medical Terminology, Narrative Writing, Research & Development, Technical Skill, Triage of ICSRs, WHO DD Coding

    Payroll Specialist

    Overview
    Under the supervision of the Payroll Manager, the Payroll Specialist is responsible for processing accurate and timely payrolls across multiple countries, updating payroll records, and addressing employee inquiries regarding payroll issues. This role involves working with international teams, ensuring compliance with tax laws, and maintaining confidentiality.

    Responsibilities

    Payroll Processing

    • Process monthly international payrolls for Spain, Poland, Germany, and other countries, along with bi-weekly payrolls for Canada and the U.S.
    • Verify time sheets for completeness and accuracy.
    • Set up new hires in the time-tracking system and resolve non-billable pay code tickets.

    Records Management and Reconciliation

    • Update payroll databases to reflect changes, including hires, terminations, salary updates, benefits, commissions, and bonuses.
    • Verify sub-contractor status and rates, preparing monthly reports for accounts payable.
    • Reconcile various payroll-related accounts, including vacation hours, group insurance invoices, and general ledgers.

    Reporting and Compliance

    • Prepare payroll journal entries for accounting, such as payroll and vacation accruals.
    • Review and reconcile PEO invoices with time sheets and rates; prepare accounts payable entries.
    • Ensure compliance with company policies, government legislation, and local tax laws.

    Employee Support

    • Manage the payroll inbox, addressing employee inquiries promptly and professionally.
    • Collaborate with HR and Finance teams on payroll-related matters.

    Additional Responsibilities

    • Provide support to the Payroll Manager on special projects.
    • Act as the subject matter expert for international payroll processes.
    • Uphold confidentiality and ethical standards in handling sensitive information.

    Ideal Profile

    Education

    • College degree in a relevant field.

    Experience

    • Minimum 4 years of experience processing payroll across multiple countries.
    • Fluency in English and Spanish (verbal and written).
    • Strong organizational and communication skills.
    • Experience managing confidential information with discretion.

    Knowledge and Skills

    • Demonstrated expertise in international employment tax laws and regulations.
    • Advanced proficiency in Excel.
    • Familiarity with payroll software and systems.
    • Analytical thinking and excellent problem-solving abilities.

    Why Innovaderm?

    Work Environment and Benefits

    • Flexible work schedule.
    • Permanent full-time position with a home-based setup in Spain.
    • Comprehensive benefits package, including medical, dental, vision, RRSP, personal days, and more.
    • Ongoing learning and professional development opportunities.

    About Innovaderm

    Since 2000, Innovaderm has established itself as a leading Contract Research Organization (CRO) specializing in dermatology. Based in Montreal, the company is renowned for delivering high-quality research and exceeding client expectations, with operations expanding across North America and Europe.

    Commitment to Equity
    Innovaderm is dedicated to equitable treatment and equal opportunities for all individuals. Accommodations are available upon request throughout the recruitment process.

    Note: Only applicants legally authorized to work in Spain will be considered.

    Recruitment Process

    1. Phone Interview: A 20-minute initial discussion.
    2. Video Interview: A 1-hour video call, including a presentation assignment with advance preparation.

    Innovaderm's recruitment process ensures candidates have the opportunity to demonstrate their skills and structured responses in a collaborative and supportive environment.

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