Manager, Planning & Administration
Location: Bengaluru, India
Company: Astellas Pharma Inc.
Industry: Pharmaceutical / Regulatory Affairs / Pharmacovigilance
Employment Type: Full-Time
Experience Required: Minimum 7 years
ThePharmaDaily.com presents an excellent leadership opportunity with Astellas Pharma Inc., a global pharmaceutical organization operating in more than 70 countries. The company is focused on transforming innovative science into meaningful medical solutions that address unmet patient needs worldwide.
This role is best suited for experienced professionals in regulatory operations, pharmacovigilance, portfolio management, and pharmaceutical project governance who are looking to contribute within a Global Capability Centre (GCC) environment.
About Astellas Global Capability Centres (GCCs)
Astellas’ Global Capability Centres are strategically located in India, Poland, and Mexico. These centres consolidate key capabilities across the pharmaceutical value chain, improving operational efficiency, resilience, and innovation while supporting global business priorities.
The Bengaluru GCC plays a vital role in regulatory, pharmacovigilance, and portfolio oversight functions.
Role Purpose
The Manager, Planning & Administration collaborates with global stakeholders to execute major Planning & Administration (P&A) programs and continuous improvement initiatives.
The position contributes to RAPV (Regulatory Affairs & Pharmacovigilance) Portfolio/PMO oversight, manages selected non-drug project initiatives, and leads operational oversight of:
Training Management (Learning Management Systems including GVP compliance)
Records Information Management (RIM)
Budget planning and forecasting cycles
Business continuity coordination
This is a strategic and operational role within a highly regulated pharmaceutical environment.
Key Responsibilities
Contribute to RAPV Portfolio/PMO governance and maintain oversight of non-drug project portfolios
Serve as Project Manager for selected cross-functional initiatives
Support business process design, implementation, and ongoing monitoring
Lead annual, mid-term, and long-term business planning including budget and resource forecasting
Prepare financial analyses and scenario planning reports
Oversee Training Management operations (LMS implementation, compliance tracking, remediation planning)
Maintain RIM procedures, documentation controls, and audit readiness
Support inspections, audits, and corrective/preventive action plans
Coordinate global cross-functional stakeholders to ensure timely delivery
Support Business Continuity Planning (BCP) activities
Drive process improvement and organizational transformation initiatives
Required Qualifications
Bachelor’s degree (Science or Technology preferred)
Minimum 7 years of experience in regulatory operations or similar regulated pharmaceutical processes
Experience in pharmaceutical portfolio or PMO environments
Strong project management and stakeholder coordination skills
Demonstrated change management and process improvement experience
Strong analytical skills in budgeting and resource planning
Excellent written and verbal communication skills in English
Ability to manage multiple priorities across regions and time zones
High integrity in handling confidential and proprietary information
Ability to perform effectively under pressure
Preferred Qualifications
Bachelor’s degree in Pharmacy, Life Sciences, or Technology
7+ years of pharmaceutical industry experience
3+ years of project or program leadership experience
Experience in Training Management (LMS, Good Pharmacovigilance Practices compliance)
Experience in Records Information Management (RIM)
RA/PV operations exposure
Project management certification (PMBOK, PRINCE2, or equivalent)
Experience with portfolio and project management tools
Additional language skills depending on region
Working Model
Astellas offers a hybrid working model aligned with Responsible Flexibility Guidelines, enabling a balance between office collaboration and remote work.
Equal Opportunity Statement
Astellas is committed to equal opportunity in all aspects of employment and fosters an inclusive workplace environment.
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