Global Admin Coordinator – Audit
Company: ProPharma
Location: India (Remote/Hybrid)
Job Type: Full-Time
Department: Quality & Compliance – Global Audit Coordination
Job ID: JR 9894
About the Role
ProPharma is seeking a Global Admin Coordinator – Audit to support the Global Audit Coordination team in managing and monitoring Quality & Compliance Audit Programs. The role involves audit coordination, project administration, documentation management, reporting, stakeholder communication, and operational support for audit projects across pharmaceutical, biotechnology, and medical device clients.
The successful candidate will work closely with Audit Managers, Project Managers, and Sponsors to ensure audit activities are executed efficiently while maintaining compliance with company procedures and client requirements.
Key Responsibilities
Audit Coordination & Administration
Coordinate and support global audit program activities.
Monitor audit schedules, timelines, and project milestones.
Support audit setup and administration activities.
Maintain audit tracking logs and project documentation.
Ensure compliance with internal SOPs and client requirements.
Project & Stakeholder Support
Work closely with:
Global Audit Coordination Senior Manager
Project Managers
Project Sponsors
Internal Functional Teams
Provide administrative support for audit projects.
Facilitate communication between project stakeholders.
Support execution of large audit programs.
Documentation Management
Prepare and manage:
NDA/CDA Agreements
Proposals
Change Orders
Affiliate Agreements
Assignment Letters
Contract Documentation
Ensure documentation accuracy and completeness.
Maintain audit-ready records and filing systems.
Systems & Operational Support
Support audit setup activities in:
DOT
Workday
Internal Project Management Systems
Review and process:
Time & Expense Reports
Invoices
Project Documentation
Maintain project-related databases and records.
Reporting & Tracking
Generate and maintain:
Audit Tracking Logs
Personnel Utilization Reports
Project Status Reports
Resource Planning Reports
Monitor project progress and provide regular updates.
Support management reporting and audit metrics tracking.
Compliance & Quality Support
Verify all required documentation is available before project initiation.
Support adherence to quality processes and audit requirements.
Assist with client-specific compliance and training documentation.
Contribute to continuous process improvement initiatives.
Required Qualifications
Education
Associate Degree or equivalent work experience.
Experience
Experience in:
Administrative Support
Project Coordination
Customer Service
Data Entry
Documentation Management
Experience working with business systems and databases.
Required Skills
Audit Coordination
Project Administration
Documentation Management
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Access
Data Entry & Reporting
Stakeholder Communication
Project Tracking
Invoice Processing
Contract Administration
Organizational Skills
Time Management
Customer Service
Preferred Qualifications
2+ years of administrative or project coordination experience.
Experience in:
Pharmaceutical Industry
Medical Device Industry
CRO Environment
Quality & Compliance Functions
Exposure to audit or quality management processes.
Experience using Workday or project management systems.
Uttar Pradesh :
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Hajipur | Patna |Kerala :
Kannur | Kochi | Malappuram | Thiruvananthapuram | Trivandrum |Pondicherry (Puducherry) :
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Rangpo |India :
Remote, India | Siliguri |Illinois :
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Peru | Argentina |Brazil :
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Koropi | Athens |Greece :
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Auckland |New Zealand :
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