Executive Assistant
Location: Mumbai, India
Job Type: Full-Time
Job Requisition ID: R-241149
Application Deadline: 06 March 2026
Company Overview
AstraZeneca is a global, science-led biopharmaceutical organization dedicated to discovering, developing, and commercializing innovative medicines for some of the world’s most serious diseases. With a strong presence in India and worldwide, AstraZeneca operates in a highly collaborative, matrixed environment focused on excellence, integrity, and patient impact.
Role Overview
The Executive Assistant will provide high-level administrative and strategic support to a senior leader based in Mumbai. This position is critical in ensuring seamless daily operations through effective calendar management, meeting coordination, executive communications, travel planning, and confidential documentation handling.
This role requires a proactive, detail-oriented professional who thrives in a fast-paced, multinational environment and can manage multiple priorities with discretion and precision.
Key Responsibilities
Executive & Administrative Support
Manage complex calendars, scheduling, and travel logistics.
Coordinate leadership meetings, governance reviews, and internal site events.
Prepare presentations, reports, dashboards, and executive communications with high accuracy.
Handle confidential correspondence and sensitive information with complete discretion.
Anticipate leadership needs and proactively manage priorities to ensure operational continuity.
Operations & Financial Coordination
Liaise with cross-functional teams to support meeting readiness and execution.
Coordinate event planning and senior leadership visits, including on-ground logistics.
Manage Purchase Order (PO) creation, invoice tracking, and vendor payments in collaboration with Finance and Procurement teams.
Maintain trackers, dashboards, and action logs to provide visibility into key deliverables.
Communication & Stakeholder Engagement
Act as a primary contact for internal and external stakeholders.
Draft meeting minutes, communications, and updates on behalf of leadership.
Ensure timely follow-up on action items and cross-functional deliverables.
Foster clear communication across departments in a matrixed organization.
Required Experience
Graduate in any discipline (Business Administration or related field preferred).
7–10 years of experience as an Executive Assistant or in a senior administrative support role.
Prior experience supporting senior leadership in a multinational, pharmaceutical, healthcare, or matrix organization is strongly preferred.
Proven expertise in complex scheduling, travel coordination, executive communication, and stakeholder management.
Experience handling procurement-related processes such as PO creation and invoice tracking is desirable.
Core Skills & Competencies
Advanced organizational and multitasking skills.
Excellent written and verbal communication abilities.
Strong attention to detail and confidentiality management.
High proficiency in Microsoft Office Suite, Microsoft Teams, and collaboration tools.
Professional judgment and problem-solving capability.
Ability to work independently while collaborating effectively across levels and functions.
Why Join AstraZeneca?
Work closely with senior leadership in a globally recognized biopharmaceutical organization.
Gain exposure to cross-functional operations within a multinational corporate environment.
Inclusive and diverse workplace culture focused on growth and professional development.
Opportunity to contribute to an organization advancing innovative medicines worldwide.
SEO & GEO Keywords: Executive Assistant Jobs Mumbai, Senior Administrative Roles India, Pharma Executive Assistant Careers, Leadership Support Jobs Mumbai, AstraZeneca India Jobs, Executive Calendar Management Roles, Pharmaceutical Corporate Jobs Mumbai.
This opportunity is ideal for experienced executive support professionals seeking leadership-facing roles within a globally respected pharmaceutical organization in Mumbai.
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