Clinical Trial Assistant (CTA) – Greece
Location: Athens, Greece
Job Type: Hybrid, Full-time, Permanent
About Excelya:
At Excelya, we are passionate about science and committed to teamwork to redefine excellence in healthcare. We are a young, ambitious health company with a goal of becoming Europe’s leading mid-size Contract Research Organization (CRO). Our unique service model combines full-service, functional service provider, and consulting, allowing employees to engage in diverse projects and contribute to enhancing the patient journey.
We value audacity, care, and energy in everything we do, creating an environment that encourages personal and intellectual growth while fostering collaboration and bold solutions.
About the Role:
The Clinical Trial Assistant (CTA) plays a vital role in supporting clinical study teams by assisting in the administration, maintenance, and coordination of all logistical aspects of clinical trials. Working in compliance with ICH-GCP guidelines and applicable SOPs, you will ensure the smooth execution of clinical projects, enabling them to meet sponsor timelines and regulatory requirements.
This is an exciting opportunity for individuals ready to contribute to innovation in the clinical research field while working in a stimulating professional environment.
Main Responsibilities:
SOP & Compliance:
Adhere to Excelya and client SOPs, guidelines, and local/international legislation throughout the study process.
Document Management:
Prepare, collect, and upload all study-related documents to (e)TMF for Site Regulatory Package approval prior to Site Initiation Visit.
Ensure the organization and timely filing of (e)TMF documents during the study and close all issues within requested timelines.
Properly archive study-related documents after the study’s completion or early termination.
Prepare approved site-specific documents and manage shipments to sites after receiving relevant approvals.
Study Support:
Assist SSUSs team with site-specific document collection for NEC & CA submissions.
Update systems/databases (e.g., CTMS, (e)TMF) with country or site-related data.
Provide in-house support for CRAs during site visits and act as a point of contact.
Collaborate with CRAs to ensure TMF & ISF completeness, ensuring inspection readiness and assisting during audits/inspections as needed.
About You:
Excelya seeks individuals who are ready to take bold steps and grow with us. We value those who are proactive, detail-oriented, and committed to making a meaningful contribution to clinical research.
Required Experience & Skills:
Previous experience is not required, but secretarial experience in the clinical research area is a plus.
Strong communication and organizational skills.
Ability to handle documents and demonstrate good writing ability.
Excellent time management and attention to detail.
BSc or MSc in Life Sciences.
Fluency in English.
Why Join Us:
At Excelya, we provide a dynamic, collaborative environment where your natural talents are nurtured, and your potential is allowed to grow. As part of our team, you’ll play an important role in shaping the future of healthcare by contributing to the success of clinical trials.
We are committed to creating an inclusive, equitable workplace where everyone is valued, and bold ideas become reality.
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