Junior Associate Subcontract Administrator

0-5 years

$28 to $33 per hour

Remote, USA

10 Aug. 2, 2024

Job Description

Job Type: Full Time Education: B.Sc./ M.Sc./ M.Pharm/ B.Pharm/ Life Sciences Skills: Causality Assessment, Clinical SAS Programming, Communication Skills, GCP guidelines, ICD-10 CM Codes, CPT-Codes, HCPCS Codes, ICD-10 CM, CPT, HCPCS Coding, ICH guidelines, ICSR Case Processing, Interpersonal Skill, Labelling Assessment, MedDRA Coding, Medical Billing, Medical Coding, Medical Terminology, Narrative Writing, Research & Development, Technical Skill, Triage of ICSRs, WHO DD Coding

Mid-Level Associate Subcontract Administrator

Hourly Rate: $28 to $33

We are seeking a Mid-Level Associate Subcontract Administrator to manage one or more large subcontracts, ensuring compliance with company and project requirements. This position is primarily remote, but occasional in-office work may be required based on project demands. Willingness to travel to subcontractor facilities is necessary.

Responsibilities:

Oversee subcontract management from initiation through closeout.
Maintain organized files and manage tracking spreadsheets.
Respond to audit requests and ensure subcontractor compliance.
Review subcontractor proposals and procurement documentation.
Draft, negotiate, and manage task orders and purchase orders.
Oversee the approval process for subcontractor invoices.
Collaborate with subcontractors, project staff, and accounting departments.
Conduct contract-related research and manage the subcontract closeout process.

Qualifications:

Bachelor’s degree in Business Administration or a related field.
Typically 5+ years of experience in procurement, subcontracting, and administering federal contracts.
Broad knowledge of subcontracting activities in the engineering and construction industry.
Excellent written and oral communication skills.
Proficiency in Excel, Word, and Adobe.
Attention to detail and strong interpersonal skills.
Federal government contracting or finance experience is a plus, but not required.

Specific Responsibilities:

Prepare recommended source lists of qualified subcontractors based on past performance.
Coordinate with project management and client recommendations.
Verify accuracy and completeness of proposal packages.
Negotiate subcontract terms and conditions.
Prepare and issue subcontract documents and amendments, including flow-down requirements.
Maintain accurate tracking records and subcontractor files.
Perform subcontract closeout actions and ensure retention of reports and claims for seven years.
Provide technical guidance to lower-level Subcontract Administrators as needed.
Serve as a liaison between subcontractors and procurement personnel.

Key Relationships:

Supervision Received: Higher-level Subcontract Administrators, Procurement Manager.
Supervision Given: Lower-level Subcontract Administrators (technical guidance only).
Internal Contacts: All employees on project.
External Contacts: Clients, Suppliers.

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Junior Associate Subcontract Administrator

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