Dietary Coordinator – Madison, WI (On-Site)
Location: Madison, WI
Category: Clinical
Job ID: 255520
Work Type: Full-time, On-site (Clinical/Office-based, primarily 1st shift; occasional evenings/weekends)
About the Organization
One of the world’s largest Clinical Research Organizations with Early Phase Clinical Research Units in the UK and US.
This role supports Phase I clinical trials (e.g., first-in-human, ascending dose, food-effect, DDI studies).
Role Overview
The Dietary Coordinator interacts directly with healthy volunteer participants and supports dietary management required in clinical research protocols.
You will work in a fast-paced, team-oriented environment with exposure to various therapeutic areas and study types.
This role allows you to contribute directly to early drug development, ensuring safety, tolerability, and pharmacokinetic evaluation of investigational drugs.
Key Responsibilities
Clinical & Study Support
Follow study-specific dietary requisitions to create participant menus.
Collaborate with the dietician for nutritional guidance.
Ensure strict adherence to protocol-related dietary requirements.
Operations & Logistics
Place dietary orders with approved vendors.
Coordinate delivery and stocking of dietary supplies.
Maintain accurate inventory levels (dietary supplies & soft drinks).
Track and record study meal costs for reporting.
Oversee Dietary Assistant schedules and task assignments.
Support departmental and corporate initiatives.
Perform additional duties as assigned.
Requirements
Education & Certification
High School Diploma or equivalent (required).
Food Service Certification (preferred).
Skills
Basic computer skills: data entry, email, word processing.
Ability to understand simple instructions, memos, and written directives.
Strong time-management skills; ability to work under strict time constraints.
Comfort working in a fast-paced, protocol-driven, technology-based environment.
Strong teamwork and people skills.
Experience
1–2 years of related experience.
Equivalent relevant experience may be considered in place of educational requirements.
Work Environment
The ideal candidate is comfortable with:
Fast-paced operations where deviations are not allowed.
Constantly shifting priorities.
Electronic data collection systems.
Direct interaction with participants and clinical staff.
Benefits
Employees working 20+ hours/week are eligible for:
Medical, Dental, Vision insurance
Life Insurance, Short-Term & Long-Term Disability
401(k)
Paid Time Off (PTO)
Employee recognition programs
Multiple Employee Resource Groups (ERGs)
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