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    Associate, Grant Payments (1 Year Contract)

    Fortrea
    3-5 years
    Not Disclosed
    Bangalore
    10 Aug. 2, 2024
    Job Description
    Job Type: Full Time Education: B.Sc./ M.Sc./ M.Pharm/ B.Pharm/ Life Sciences Skills: Causality Assessment, Clinical SAS Programming, Communication Skills, GCP guidelines, ICD-10 CM Codes, CPT-Codes, HCPCS Codes, ICD-10 CM, CPT, HCPCS Coding, ICH guidelines, ICSR Case Processing, Interpersonal Skill, Labelling Assessment, MedDRA Coding, Medical Billing, Medical Coding, Medical Terminology, Narrative Writing, Research & Development, Technical Skill, Triage of ICSRs, WHO DD Coding

    As a leading global contract research organization (CRO) renowned for our scientific expertise and decades of experience in clinical development, Fortrea offers a comprehensive suite of solutions to pharmaceutical, biotechnology, and medical device companies. Our services span over 20 therapeutic areas and are delivered by a team of more than 19,000 professionals operating in over 90 countries. Fortrea is at the forefront of advancing drug and device development for partners and patients worldwide.

    Position Overview:

    We are seeking a Grants Processing and Payment Specialist to manage the end-to-end processing of grant-related transactions. This role involves ensuring accurate and timely handling of grant invoices, overseeing documentation, and maintaining compliance with regulatory requirements.

    Key Responsibilities:

    • Manage the complete lifecycle of grant processing and payments, including invoice verification, approval, entry into the system, and timely payments.
    • Oversee the batching, scanning, and storage of invoices in FileNet and other archival systems, ensuring compliance with statutory requirements.
    • Handle the repatriation of original invoices and documents to local sites as required.
    • Ensure Non-PO invoices are properly approved and coded before batching and scanning.
    • Adhere to month-end close deadlines and processes.
    • Provide analysis for cash forecasts versus actual spending and prepare grant funding forecasts for consolidation.
    • Serve as the primary contact for Grant Accounts Payable issues and liaise with internal and external auditors for financial and tax audits.
    • Ensure compliance with SOX and local tax legislation in grant processing and payments.
    • Recommend process improvements and assist with the development and update of internal systems and documentation.

    Duties Include:

    • Receipt, batching, and scanning of invoices on a timely basis.
    • Coordination with accountants and tax agents for documentation requirements.
    • Review, approval, and coding of Grant Invoices before processing into Peoplesoft FSA.
    • Reconciliation of Creditors Aged Trial Balance against Accounts Payable GL Control Account.
    • Processing of grant EFT payments, manual cheque payments, and telegraphic transfers.
    • Response to accounts payable queries and maintenance of grant vendor information in Peoplesoft FSA.
    • Support in month-end accruals and policy updates for Accounts Payable – Grants.
    • Supervision and backup support for similar roles as needed.

    Qualifications:

    • Education: Diploma or basic degree in accounting and finance.
    • Experience: 3-5 years in an accounts payable role with experience in foreign currency transactions; APAC/EMEA-US experience preferred.
    • Preferred: 3 years of experience with ERP applications, preferably in the CRO industry.

    Essential Knowledge:

    • Expertise in accounts payable processing and payments.
    • Familiarity with GST and VAT requirements for the region.
    • Experience handling foreign currencies within the APAC/EMEA-US region.
    • Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and ERP applications.

    Why Join Us:

    Fortrea is dedicated to revolutionizing clinical trials and ensuring the swift delivery of groundbreaking therapies. By joining our team, you'll be part of a dynamic, collaborative environment where your personal and professional growth is supported, allowing you to make a significant global impact. For more information about Fortrea, visit www.fortrea.com.

    Equal Opportunity Employer:

    As an Equal Opportunity Employer, Fortrea is committed to diversity and inclusion in our workforce. We do not tolerate harassment or discrimination of any kind and make employment decisions based on business needs and individual qualifications, without regard to legally protected characteristics. We encourage all qualified individuals to apply.

    For details on how we collect and store your personal data, please review our Privacy Statement.

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