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    Sheet Protection & Collaboration

    What You’ll Learn:

    • How to lock cells and ranges to prevent accidental edits

    • How to protect entire sheets or sections

    • How to collaborate in real-time while maintaining data integrity

    • How to share sheets with different access levels (View, Comment, Edit)

    Step 1: Sample Table – Project Tracker

    Use this sample sheet for practice:

    Task Name Owner Status Deadline
    Design Homepage Meera In Progress 2025-07-10
    Content Creation Aman Not Started 2025-07-12
    Final Testing Ravi Completed 2025-07-15

     

    Let’s say you want only the "Owner" column editable by specific people.

    Step 2: Protect a Range (Lock Specific Cells)

    1. Select the cells to lock (e.g., B2:B4)

    2. Go to Data > Protect sheets and ranges

    3. In the right pane:

      • Enter a description (e.g., “Lock Owner Column”)

      • Click Set permissions

      • Choose:

        • Only you (or)

        • Custom: Add specific editors

    4. Click Done

    ✅ Now, only selected people can change that range.

    Step 3: Protect an Entire Sheet

    1. Click the sheet tab at the bottom

    2. Click the dropdown arrow > Protect sheet

    3. Add a description (e.g., “Lock Sheet”)

    4. Set who can edit the sheet and click Done

    Note: You can exclude specific ranges even when the sheet is locked.

    Step 4: Share Sheet with Different Access Levels

    1. Click Share in the top-right

    2. Enter email addresses of people to collaborate with

    3. Choose access level:

      • Viewer: Can only view

      • Commenter: Can view + add comments

      • Editor: Can view + edit

    Use "Get link" > Restricted/Anyone with link for broader sharing.

    Step 5: Commenting Without Editing

    Encourage collaboration without letting others change your data.

    Steps:

    1. Share with Commenter role

    2. Select any cell → Right-click → Comment

    3. Add instructions, questions, or tag teammates using @name

    Mini Project – Team Task Sheet with Protection

    Build a task tracker and:

    • Lock "Owner" and "Deadline" columns for edit access only to the manager

    • Leave "Status" column editable for all team members

    • Share sheet with:

      • Manager as Editor

      • Team members as Commenters

      • Clients as Viewers

    Bonus Tips:

    • Use Version History (File > Version history) to track and restore previous versions

    • Set Notification Rules (Tools > Notification rules) to get email updates on changes

    • Combine cell notes/comments with permissions for clearer team communication

     

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